Convert receipts to a QuickBooks Online CSV
Get the 3-column Date, Description, Amount file that QuickBooks Online accepts for uploads, plus a full Excel copy.
Your receipts
Drop receipts or invoices here
PDF, JPG, PNG · up to 200 files · several receipts in one photo is fine
Processed, then discarded. We never store your files. · Not tax advice.
QuickBooks Online can import transactions from a simple CSV with three columns: Date, Description and Amount. Drop your receipts here, check the table, and choose QuickBooks CSV when you download. Dates are written as MM/DD/YYYY, expenses as negative amounts, and the description combines the vendor and category so matching is easy. Prefer to keep a full record too? Download the Excel file with every column and a category summary as well.
Why getting receipts into QuickBooks is tedious
- Each receipt has to be keyed in or uploaded one by one.
- Import files must match an exact column format.
- Dates and negative amounts have to be formatted correctly.
| Date | Description | Amount | |
|---|---|---|---|
| 1 | 03/04/2026 | Adobe – Software & subscriptions | -59.99 |
| 2 | 03/06/2026 | Shell – Transport & fuel | -48.20 |
QuickBooks import — questions
Which QuickBooks format is this?
The 3-column bank-upload format: Date, Description, Amount, with expenses as negative numbers. It needs one currency per file.
Does it connect to my QuickBooks account?
No. You download the CSV and upload it in QuickBooks yourself. We never ask for your accounting login.
Can I also get Excel?
Yes. The same batch can be downloaded as Excel with all columns and a tax category summary tab.
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